Group Home- Policies and Procedures- New Jersey State Licensure

Introducing our comprehensive Group Home Policies and Procedures package designed specifically for New Jersey State Licensure. We understand the critical importance of adhering to state regulations and maintaining the highest standards of care in the home health industry. Our meticulously crafted set of policies and procedures is your key to achieving and sustaining compliance while delivering exceptional healthcare services.

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TABLE OF CONTENTS

ORGANIZATIONAL GOVERNANCE 
Overview 
Mission Statement 
Our Values 
Statement of Purpose 
Statement of Policy 
Document Control & Approvals 

BUSINESS STRUCTURE 
Conflict of Interest 
    Code of Ethics and Conduct 
    Conflict of Interest 
Organization Chart 

PERSONNEL POLICIES AND PROCEDURES 
Criminal Background Check and Drug-Free Workplace 
    Policy: 
    Procedures: 
    Drug-Free and Non-Smoking Policies 
    Employee Verification
    Background Check
    Recruitment

Staff Education & Experience
Hiring Process
    Pre-Recruitment
    Job Descriptions & Persons Specifications
    Person Specification
    Job Advertisements
    Short Listing
    Interview
    Making the Decision
    Informing the Candidates
    Job Descriptions
        Chief Executive Officer
        Client-Care Administrator
        Registered Nurse
        Caregiver
        Therapist
        Psychologist
    Verifying Personnel Qualifications

Staff Training & Professional Development
    Need of Training and Development program
    Goals and Objectives of Training and Development
    Training Methods
    Implementation of program
    Evaluation and constant monitoring
    Employee Orientation and Training
    Frequent communication
    Managers’ responsibilities
    New Employee Orientation Training Checklist - DDD Services
    New Employee Orientation Checklist (Residential Settings)
Volunteers

ADMISSION, SUSPENSION & DISCHARGE POLICIES AND PROCEDURES
Admission
    Procedure:
    Admission Criteria
    Intake Assessment
    Screening Admission and Referrals
    Program for Client in Care
    Resident Assessment

Suspension
Discharge
    Discharged/ Termination Criteria

Complaint/Grievance Resolution & Appeals
    Complaints/Grievance Policy
    Procedures:
    Grievance Handling
    Filing Complaints
    Making Complaints Accessible
    Acknowledgement
    Open Disclosure
    Assessment and assigning priority
    Investigation
    Timeframe for resolution

INCIDENT MANAGEMENT
Incident Reporting
    Classification of Incidents
    Serious Reportable Incidents
    Recordable Incidents
    Procedure for Reporting

Complaint Investigation
    Investigation Process

ADMINISTRATIVE POLICIES & PROCEDURES
HIPAA & Protected Health Information (PHI)
HIPAA Privacy Authorization Form
Service Provisions
    Supervision of Care and Services
    Supervisory Instructions
    Plan for the Provision of Resident Care
    Resident Assessment
    Strategic planning of home care
    Coordinating home care
    Access to and review of home care plans
    Delivering home care
    Delivering person-centred home care

Respite Care
Individualized Services Plan (ISP)
Community Participation
Financial Management and Billing
    Fiscal Operations
    Admission Agreements and Referral
    Data Collection and Verification Of Services Delivered
    Methods of Billing For Services
    Client Notification of Changes In Fees And Charges
    Correction of Billing Errors And Refund Policy
    Collection of Delinquent Client Accounts

Reporting Medicaid Waste/Fraud/Abuse
Quality Management Plan
    Quality Improvement

INDIVIDUAL RIGHTS POLICIES AND PROCEDURES
Rights & Responsibilities of Persons Served
Purpose: The purpose of this section is to ensure the provider agency implements policies and procedures that promote, support and protect people’s rights.
Human Rights Committee’s
Personal Rights Statement
Grievance Procedure

EMERGENCY PROCEDURES
Emergency Management
Medical Emergencies
Emergency Evacuation Drills
Fire Drill Record
Smoke Alarm and Carbon Monoxide Detector Check Log
Emergency Preparedness and Response Plan
    Procedures:
    Emergency Preparedness Plan
    Emergency Plan
    Emergency Preparedness
    Responsibilities of the Management
    Risk Management
    Emergency Management Procedures
    Obtains Written Authorization to seek Emergency Treatment
    Record Keeping in Employee Personnel Records
    Emergency Communications

BEHAVIORAL SUPPORTS AND SERVICES
Behavior Support Service(s) Policy and Procedure
    Behavior Intervention
    Disruptive Behavior
    Behavior Interventions
    Positive Behavior Support Strategies
    Responding to Disruptive Behavior
    Client Discipline and Behavior
    Restricted Behavior Management Practices
    Physical Restraints
    Intervention for The Intoxicated /Impaired Client
    Suicide Prevention

MEDICATION ADMINISTRATION & MANAGEMENT
Medication Administration and Management
    Medication Monitoring
    Documentation – Medication Administration Record (MAR)
    Medication Administration
    Medication Changes
    Medication Administration and Off-Site Storage for Community Outings
    Medication Errors
    Over-the-Counter (OTC) Medications – As Needed (PRN)
    Administration of PRN (As Needed) Medication
    Medication Disposal
    Medication Storage
    Self-Administered Medication
    Individual Refusal to take Prescribed Medication

LIST OF ANNEXURES
Annexure 01: Intake Form
Annexure 02: Medication Form
Annexure 03: Inventory Form
Annexure 04: Client Acknowledgment
Annexure 05: Medical and Dental Consent Form
Annexure 06: Grievance Procedure Form
Annexure 07: ISP Requirements Form
Annexure 08: Reassessments and ISP Quarterly Review Form
Annexure 09: Sample Daily Progress Notes