Your Virginia agency deserves policies and support that fit exactly how the commonwealth regulates care. Our state-ready kits and hands-on guidance help home health, non-medical care, hospice, behavioral health, residential group homes, adult day centers, and DME providers pass surveys and launch faster. Within your first 100 words, you will see our focus on clarity and outcomes with Virginia provider policies, procedures & quality controls that map to your license type. From administrator roles and infection control to staff files and QA, CarePolicy gives you done-for-you manuals, forms, and training tools, plus direct coaching for your application, pre-survey prep, and plan of correction. Virginia’s regulators are clear and thorough. We translate their rules into simple checklists so you can focus on safe care and clean audits. The result is confidence on day one.

Virginia Licensing Overview

Licensing in Virginia is shared across several authorities. The Virginia Department of Health Office of Licensure and Certification licenses and surveys home care organizations, hospices, hospitals, and nursing homes. The Department of Behavioral Health and Developmental Services licenses mental health, substance use, and developmental disability services. Adult day centers and assisted living facilities are licensed by the department of social services. DME suppliers need a medical equipment supplier permit from the board of pharmacy. Medicaid enrollment runs through DMAS’s PRSS portal and Cardinal Care MCOs. Our Virginia care provider licensing consultations walk you through the exact forms, background checks, fees, and survey steps for your program. 

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Virginia Provider Licensing Consultation Service

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Virginia Policies & Procedures Solutions

Each CARE policy kit mirrors Virginia’s code and administrative rules for your license category. Home care and home health kits align with 12VAC5-381, hospice with 12VAC5-391, assisted living and adult day with Title 22 social services standards, behavioral health with 12VAC35-105, and medical equipment supplier SOPs with 18VAC110-20. You get editable manuals, staff training logs, competency checklists, emergency operations, HIPAA, QA, and survey binders designed for Virginia reviewers. That precision shortens approval time, supports Medicare or Medicaid certification when applicable, and prevents repeat citation. This is where Virginia provider policies, procedures & templates pay for themselves. 

Virginia Provider Types We Support

  • Home care organizations and home health agencies licensed by VDH OLC, including skilled services and personal care. 
  • Hospice programs and inpatient hospice facilities under VDH regulations 
  • Assisted living facilities and adult day centers licensed by the department of social services 
  • DBHDS licensed behavioral health and development services such as outpatient MH/SUD clinics, intensive outpatient or partial hospitalization, mobile crisis, mental health skill building, psychosocial rehab, case management, ASAM residential levels, opioid treatment programs, and group homes or sponsored residential for individuals with DD. 
  • Children’s residential programs meeting DBHDS children’s residential facility rules 
  • Medical equipment suppliers requiring a board of pharmacy medical equipment supplier permit 
  • HCBS waiver providers serving CCC Plus or DD waivers, enrolling with DMAS, and when required, holding the matching DBHDS license. 

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Generic Templates for Any Agency / Any State

Virginia State Specific FAQs

Q1) Who surveys my agency and when? 

VDH OLC conducts initial and ongoing surveys for home care organizations, hospices, hospitals, and nursing homes. DBHDS inspects licensed behavioral health and DD services, and DSS inspects adult day centers and assisted living facilities. Plan for a full document review, staff interviews, and a home facility visit during the initial survey.

Q2) What background checks do Virginia regulators require?

Home care and hospice must obtain a Virginia State Police criminal history for new hires within 30 days and keep sworn disclosure on file. DBHDS-licensed providers require fingerprint-based checks and a central registry search for founded child abuse or neglect where applicable. Build these steps into your hiring workflow.

Q3) How do I enroll with Medicaid and managed care?

Start enrollment or revalidation in the DMAS PRSS portal, then contract with Cardinal Care MCOs if you will bill managed care. Keep revalidation on a five-year cycle to avoid disenrollment.

Q4) Do ABA or SUD programs need special licenses?

Behavior analysts are licensed by the Board of Medicine, and programs that deliver MH/SUD or DD services are licensed by DBHDS under 12VAC35-105. Opioid treatment programs must meet additional DBHDS standards for medication-assisted treatment. 

Q5) Is a certificate of public need required for my project?

Some facility projects in Virginia require COPN approval by VDH’s division of certification of public need before starting the project. We assess whether your service triggers COPN and help you plan the timeline if it does. 

Virginia Compliance Guarantee & Support

Tell us your license type, service model, and go-live date. We will align policies, forms, staff training, and survey prep to Virginia’s exact rules and DMAS enrollment steps, then stay with you through corrections and renewals. Tap our Virginia care provider licensing consultations for quick wins and long-term compliance confidence. We are ready to tailor your path today.

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from 64 reviews
Saved my day

This saved me a lot of time. Instead of writing policies from scratch, I downloaded the package, customized it for my agency, and moved on. It looked clean and professional when I submitted it.

Mary Josephine
DD Services- Policies and Procedures- Virginia State Licensure
Fully compliant!!

I've looked at free templates online before and this is on a completely different level. Everything is organized, professional, and written with real compliance in mind.

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Counseling and Family Therapy Center- Policies and Procedures- Arkansas State Licensure
Worth it

The state didn't come back asking for any revisions, which tells me these policies were done right. Definitely worth it.

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Companion Services and Personal Care Center- Policies and Procedures- Pennsylvania State Approved
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Adult Day Care Agency- Policies and Procedures- Louisiana State Licensure
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Customize the Manual to Your Agency Details
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Provider Licensing Consultation Service
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Provider Licensing Consultation Service
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Customized Policies and Procedures

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Policy Manual

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Client Handbook

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